If a folder is online-only, you can still mark individual files within that folder as always available.ĭesktop search can search for online-only files by name, but it cannot search the contents within online-only files because they aren't stored on the device.
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However, if you mark a folder as "Always keep on this device," new files in that folder download to your device as always available files. New files or folders created online or on another device appear as online-only to save maximum space. On the Settings tab, select the Save space and download files as you use them box. Select Start, type OneDrive in the search box, and then select OneDrive in the search results.) If the icon doesn't appear in the notification area, OneDrive might not be running. (You might need to click the Show hidden icons arrow next to the notification area to see the OneDrive icon. Select the white or blue OneDrive cloud icon in the Windows taskbar notification area. Make sure you’re signed in to OneDrive on your device. Furthermore, Files On-Demand works with all your personal and work files from OneDrive, SharePoint in Microsoft 365, and SharePoint Server 2019 team sites. These always available files download to your device and take up space, but they’re always there for you even when you’re offline.įiles On-Demand works with all the apps you use today, including Windows desktop apps and apps from the Windows Store. Only files that you mark as "Always keep on this device" have the green circle with the white check mark. With Storage Sense turned on, these files will become online-only files after the time period you've selected. Just right-click the file and select “Free up space.” If you need more space, you can change the file back to online only. You can open a locally available file anytime, even without Internet access. When you open an online-only file, it downloads to your device and becomes a locally available file. You can’t open online-only files when your device isn’t connected to the Internet. You see a cloud icon for each online-only file in File Explorer, but the file doesn’t download to your device until you open it. Online-only files don’t take up space on your computer. Your files will have these statuses in File Explorer:Ī blue cloud icon next to a OneDrive file or folder indicates that the file is only available online. See thumbnails of over 300 different file types even if you don’t have the required application installed to open it See important information about files, such as whether they are shared Set files and folders to be always available locally on your device Save space on your device by making files online only
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